Visitark
Visitor Management System
- Enables organization manage visitors by buildings or by departments
- Web Visit Request
- Make a Visit Request
- Invite a Visitor
- Web application Interface for Visitor Management and Administration
- Mange Building/Department
- Manage Visitors
- Visitor Configuration
- View Reports
- Mobile App for Check-In, Check-Out, Web-Check-In
- Linked with Security Officer
- Location
- Pre-defined – Can be selected from pre-defined Location list
- Random -Geo-tagged temporary locations for events
- Manage Entry and Exit in Allocated Building/Department
- Visitor Can fill App by Self and obtain SMS Pass
- Can print Hardcopy Pass in Credit Card Size if connected with Printer
Client Scenario of a State Directorate with 6 regional offices, 36 districts and 950 Institutes.
Challenge
- Managing data of Visitors for each of the locations.
- Visitor frequency and multiple purposes of visits are not captured.
- There was no visibility at the central level as to what are the visitor for regional and district offices.
- The regional offices and district offices wanted visibility of visitors to the 950 institutes.
- Current system of visitor capture in excel also did not provide for analytical capabilities.
- Budget planning for visitors are inaccurate.
Resolution
- Implementation of Visitark provided for Visitor data capture
- Ensured visitor purpose of visits is captured
- Provided ability to have verified contact of visitors at the reception/gate, to be able to follow-up with the visitor
- Visitor frequency could be analysed by multiple parameters
- Reporting helped identify patterns of Visitors
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